Executive Coordinator/Assistant

Enexor BioEnergy

Enexor BioEnergy

Nashville, TN, USA
Posted on Tuesday, January 10, 2023

About the Company:

Take risks. Disrupt. Make an impact. These are the core principles upon which the foundation of Enexor was built. Enexor BioEnergy is a venture-backed startup located just outside of Nashville, TN. We have developed a first-of-its-kind, renewable energy and carbon conversion solution to help solve the world's organic and plastic waste problem and provide more clean, distributed energy and clean water solutions. We are looking for driven and interesting people to join our team who aren’t afraid to do something that’s never been done before.

Objective:

Coordinate, organize, and manage executive initiatives and activities for the CEO, executive team, and external parties with a level of professionalism and positive attitude that positively reflects on the team and organization.

Description:

The Executive Coordinator will support the CEO and executive team in a one-on-one working relationship by coordinating internal and external activities to make the CEO and executive team more efficient and organized in their initiatives and responsibilities. You will directly participate in the high-level, day-to-day business of the company by organizing the executive calendars and task lists; collecting, organizing, and reviewing deliverables; and facilitating executive outreach and external relations with the executive team, board members, and investors. Additionally, you will participate in business development by organizing and attending events and meetings to facilitate executive-level actions. Ideally, you are creative, outgoing, tech-savvy, highly organized, a strong communicator, and able to strike a realistic balance among multiple priorities in an early-stage environment. Finally, you will be trusted to exercise discretion and good judgment and discretion in a variety of executive and business development situations.

KEY RESPONSIBILITIES:

  • Exercise good judgment and discretion to handle C-Suite level matters such as highly confidential or sensitive information or decisions directly impacting the global operations of the company.
  • Coordinate and synchronize schedules, tasks, and events to provide the CEO with situational awareness and flexibility, including (but not limited to) meetings, events, deadlines, travel accommodations, and other activities required from the executive team.
  • Maintain and manage a comprehensive list of executive contacts and action items.
  • Conserve the executive team’s time by reading, researching, collecting, and analyzing information as needed and in advance (when possible).
  • Function well in a high-paced environment by being responsive to emails, texts, and phone calls, assisting the executive team as needed, and (in some situations) taking communications from the CEO outside of normal hours.
  • Gather, organize, review, and edit team-produced deliverables to support our objectives using Microsoft Office programs to ensure documents, pitch decks, presentations, and spreadsheets are error-free and meet our standards before “going live.”
  • Draft and prepare correspondence and announcements for internal distribution, investor relations, board meetings, and organizations involving the executive team.
  • Prepare expense reports and other deliverables at the direction of the CEO to meet reporting or contractual requirements.
  • Utilize time management and communication skills to ensure that you can meet individual deadlines and that the executive team is on track to meet timelines.
  • Represent the company and executive team by greeting and welcoming executive-level guests in person or on the phone, answering and directing inquiries, and practicing exceptional follow-through skills and sound judgment.