Take risks. Disrupt. Make an impact. These are the core philosophies on which the foundation of Enexor is built. Enexor BioEnergy is a venture-backed startup located just outside of Nashville, TN. We manufacture a unique new technology that converts organic waste, plastic, and biomass into clean, on-site electric, and thermal energy for commercial, industrial, institutional, and mini-grid applications. Through partnerships with Google, the United Nations, BorgWarner, and other Fortune 500s, Enexor is looking for highly motivated, hardworking, intelligent, and team-oriented people to join its rapidly expanding organization.

Job Brief:

The Executive Assistant will provide high-level administrative support to the CEO. The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the investors, board of directors, and management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working in an early stage/entrepreneurial environment. The ideal individual will be able to exercise good judgment in diverse situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Objective

Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

Key Responsibilities

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
Sustain a daily calendar of meetings and events.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
Arrange travel and accommodations for executives. Prepare expense reports.
Excellent communication and time management skills; proven ability to meet deadlines.
Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
Manage the Executive's contacts
Assist in preparing and managing presentations and decks.
Be responsive to emails/texts/phone calls, with contact outside normal business hours
Welcome the Executive’s guests by greeting them in person or on the phone; answering or directing inquiries.
Use discretion, confidentiality, and good judgment to handle C-Level matters.
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed in advance.
Complete ad-hoc projects as assigned – such as personal events and/or family needs.
Organize complex calendars and schedules; resolving any scheduling issues

Skills and Qualifications

Bachelor's degree required
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Ability to communicate effectively and professionally
Flexible hours as dictated by the needs of the business for projects and meetings
1-2 years experience in an administrative role reporting directly to management
Excellent written and verbal communication skills
Reliable time-management skills and the experience to organize and coordinate multiple projects at once

Preferred Attributes

Business sense - has a strong business sense and can decipher priorities and make sound judgement calls when needed
Commitment to excellence - perform duties at the highest level possible on a consistent basis
Excellent communicator - able to interact with people of all levels in a confident, professional manner
Demonstrate ability and temperament to work with sensitive information
Team player - have team-oriented experience and approach
Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties
Ability to think outside the box with a sense of urgency

Competitive Salary
Paid Vacation and Holidays
Health Insurance Stipend
401K

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