Executive Assistant

Enexor BioEnergy

Enexor BioEnergy

United States
Posted on Thursday, April 13, 2023

About Enexor:

Take risks. Disrupt. Make an impact. These are the core philosophies on which the foundation of Enexor is built. Enexor BioEnergy is a venture-backed startup located just outside of Nashville, TN. We manufacture a unique new technology that converts organic waste, plastic, and biomass into clean, on-site electric, and thermal energy for commercial, industrial, institutional, and mini-grid applications. Through partnerships with Google, the United Nations, BorgWarner, and other Fortune 500s, Enexor is looking for highly motivated, hardworking, intelligent, and team-oriented people to join its rapidly expanding organization.

Job Brief:

The Executive Assistant will provide high-level administrative support to the CEO. The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the investors, board of directors, and management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working in an early stage/entrepreneurial environment. The ideal individual will be able to exercise good judgment in diverse situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.


Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

Key Responsibilities

  • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
  • Sustain a daily calendar of meetings and events.
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
  • Arrange travel and accommodations for executives. Prepare expense reports.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
  • Manage the Executive's contacts
  • Assist in preparing and managing presentations and decks.
  • Be responsive to emails/texts/phone calls, with contact outside normal business hours
  • Welcome the Executive’s guests by greeting them in person or on the phone; answering or directing inquiries.
  • Use discretion, confidentiality, and good judgment to handle C-Level matters.
  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
  • Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed in advance.
  • Complete ad-hoc projects as assigned – such as personal events and/or family needs.
  • Organize complex calendars and schedules; resolving any scheduling issues

Skills and Qualifications

  • Bachelor's degree required
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Ability to communicate effectively and professionally
  • Flexible hours as dictated by the needs of the business for projects and meetings
  • 1-2 years experience in an administrative role reporting directly to management
  • Excellent written and verbal communication skills
  • Reliable time-management skills and the experience to organize and coordinate multiple projects at once

Preferred Attributes

  • Business sense - has a strong business sense and can decipher priorities and make sound judgement calls when needed
  • Commitment to excellence - perform duties at the highest level possible on a consistent basis
  • Excellent communicator - able to interact with people of all levels in a confident, professional manner
  • Demonstrate ability and temperament to work with sensitive information
  • Team player - have team-oriented experience and approach
  • Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties
  • Ability to think outside the box with a sense of urgency
  • Competitive Salary
  • Paid Vacation and Holidays
  • Health Insurance Stipend
  • 401K